Find overdue and unrecorded asset inspections
Certant compares your approved inspection schedule with the reports you've received and shows which inspections are overdue and which have no record.
Monthly test due 31 Oct 2026. Last recorded 28 Sep 2026.
Nobody notices a missing report
The inspection schedule says every fire pump is tested monthly. The reports arrive from contractors as PDFs, and the only way to know one is missing is to notice it didn't arrive.
An inspection that was done late and an inspection with no record at all look the same in an empty folder.
What Certant reads
Each report is matched to its asset by the tag or location it names.
| Document | What it supplies |
|---|---|
| Inspection schedule | Each asset, the inspections it needs and how often. |
| Inspection reports | The asset inspected, the date and the result, as contractors or your own team recorded them. |
| Asset register | Asset tags, locations and classes, so a report lands against the right asset. |
See what's overdue and what's missing
| Asset | Inspection | Due | Last recorded | Status | Source |
|---|---|---|---|---|---|
| FP-02 · Fire pump, Building A | Monthly test | 31 Oct 2026 | 28 Sep 2026 | Overdue | Contractor report, 28 Sep 2026 · page 3 |
| EL-11 · Emergency lighting, Building B | Six-monthly test | 30 Sep 2026 | No report on file | No record | Inspection schedule · row 46 |
| BK-04 · Backflow valve, Building A | Annual test | 20 Nov 2026 | 22 Nov 2025 | Due in 17 days | Test certificate, 22 Nov 2025 · page 1 |
| LF-07 · Passenger lift, Building C | Annual inspection | 15 Jan 2027 | 14 Jan 2026 | Not yet due | Inspection certificate, 14 Jan 2026 · page 1 |
Approve the reminder or work order
Certant drafts a reminder to the contractor, or a work-order request for your maintenance team, with the asset record and the last report attached. A coordinator approves it before it's sent.
Raising the work order inside your maintenance system depends on a connection configured for your deployment.
- To
- Fire services contractor
- Draft
- "The monthly test for fire pump FP-02 in Building A was due on 31 October 2026. The last report we hold is dated 28 September. Please confirm when the October test was done and send the report."
- Attached
- schedule row, report of 28 September
What setup involves
We start with one asset class, such as fire services or lifts. You supply the schedule and the reports received so far, and we agree how a report is matched to its asset.
| Area | What to expect |
|---|---|
| Basis | The check uses the schedule you approve and the reports you supply. |
| Condition | Certant reads what the reports record. It doesn't predict failures or estimate how long an asset has left. |
| Work orders | Requests wait for a person. Nothing is dispatched to a maintenance system automatically. |
Related use cases
Warranty recovery review
Recorded failures that may fall inside a documented warranty.
See the use caseSupplier document expiry
Certificates and licences that have expired or were never supplied.
See the use caseBring a schedule and its reports
Send us the inspection schedule for one asset class and the reports you've received. We'll show you what's overdue and what was never recorded.