Find supplier certificates before they expire
Certant reads the expiry date on each insurance certificate, licence and attestation, checks it against your supplier register and lists what is missing.
Recorded expiry 12 Oct 2026.
Renewal request drafted. Waiting for approval.
Expiry dates sit inside PDFs
Every supplier sends a certificate of currency when they're onboarded. The expiry date is on page one of a PDF in a shared folder, and the register that's meant to track it was last updated when someone had a spare afternoon.
You find out a policy has lapsed when the contractor is already on site.
What Certant reads
The register says which documents each supplier owes you, and the documents supply the dates.
| Document | What it supplies |
|---|---|
| Supplier register | Each supplier, its category and the documents that category requires. |
| Insurance certificates | The policy type, insured name and expiry date printed on the certificate. |
| Licences and attestations | The licence class or statement, and any date it runs to. |
See each date and its page
| Supplier | Document | Recorded expiry | Status | Source |
|---|---|---|---|---|
| Tallow Electrical | Public liability certificate | 30 Nov 2026 | Expires in 27 days | Certificate of currency · page 1 |
| Tallow Electrical | Electrical contractor licence | 14 Aug 2027 | Current | Licence · page 1 |
| Wren Scaffolding | Workers compensation certificate | 12 Oct 2026 | Expired | Certificate of currency · page 1 |
| Marlo Cleaning | Public liability certificate | None on file | Document missing | Required by the register for cleaning suppliers |
| Marlo Cleaning | Modern slavery attestation | Two dates found | Needs review | Attestation · page 2 |
Approve the renewal request
Certant drafts a renewal request for each supplier with an expired, expiring or missing document. Your compliance officer reads the draft and approves it before it's sent.
- To
- Wren Scaffolding
- Draft
- "The workers compensation certificate we hold for you expired on 12 October 2026. Please send a current certificate of currency so we can update your supplier record."
- Attached
- the certificate page showing the date
What setup involves
We agree which documents each supplier category needs and how far ahead you want to be warned. Then we run the check across your register and a folder of the documents you hold.
| Area | What to expect |
|---|---|
| Dates | Certant reads the date recorded on the document you hold. It doesn't check an insurer's or a regulator's register. |
| Completeness | Missing documents are judged against the requirements you set for each supplier category. |
| Decisions | Renewal requests wait for a person. Certant doesn't suspend suppliers or certify that you comply with a law. |
Related use cases
Supplier SLA monitoring
Reported supplier performance beside the contract's service levels.
See the use caseLease renewal dates
Renewal, rent-review and notice dates with the clause behind each.
See the use caseBring your register and a folder
Send us your supplier register and the certificates you hold. We'll show you which have expired, which are close, and which were never supplied.