Find failures still inside their warranty
Certant links maintenance reports, purchase records and warranty documents on your own asset identifiers, then lists failures that may fall within a documented warranty period.
Purchased 18 Mar 2025. Failed 9 Oct 2026. Recorded warranty 24 months.
Covered failures get paid for twice
A pump fails and maintenance replaces it the same week. The purchase date is in procurement's records and the warranty term is in a PDF from the manufacturer, so nobody checks whether the failed part was still covered.
The replacement goes on the maintenance budget and the claim is never made.
What Certant reads
Records are joined on identifiers you supply, such as an asset tag or serial number.
| Document | What it supplies |
|---|---|
| Maintenance reports | The asset, the part that failed and the date of the failure. |
| Purchase records | The purchase date, supplier and asset or part identifier. |
| Warranty documents | The warranty term, when it starts, and the clauses on exclusions. |
Review the dates side by side
| Asset | Part | Purchased | Failed | Recorded warranty term | Status |
|---|---|---|---|---|---|
| PMP-0193 | Circulation pump motor | 18 Mar 2025 | 9 Oct 2026 | 24 months from purchase | May be within warranty |
| CHL-0045 | Chiller compressor | 2 Feb 2023 | 21 Sep 2026 | 36 months from purchase | Outside the recorded term |
| AHU-0112 | Fan belt assembly | 11 Jun 2025 | 30 Sep 2026 | None found | No warranty document |
Detail shown for PMP-0193
- Purchase record · row 88
- Maintenance report, 9 Oct 2026 · page 2
- Warranty terms · clause 3.1 · page 2
- Exclusions for the reviewer to readWarranty terms · clause 5 · page 3
The asset manager reviews the pack
For each failure that may be covered, Certant gathers the purchase record, the maintenance report and the warranty clauses into a claim pack. The asset manager reads it, checks the exclusions and decides whether to lodge a claim.
- Asset
- PMP-0193, circulation pump motor
- Contents
- purchase record, maintenance report with failure date, warranty terms clauses 3.1 and 5
- Draft covering note
- "The motor was purchased on 18 March 2025 and failed on 9 October 2026, within the 24-month term in clause 3.1."
What setup involves
This is a custom workflow, and it starts as a pilot. We pick one asset class with you, load its maintenance reports, purchase records and warranty documents, and review the results together.
| Area | What to expect |
|---|---|
| Eligibility | Certant shows the dates and the clauses. A person decides whether the failure is covered. |
| Linking | Records join on the identifiers you supply. A part that was swapped and given a new serial number isn't traced automatically. |
| Claims | Packs are prepared for review. Certant doesn't submit claims or promise an amount recovered. |
Related use cases
Supplier document expiry
Certificates and licences that have expired or were never supplied.
See the use caseStart with one asset class
Send us a year of maintenance reports for one class of equipment, with the purchase and warranty records. We'll show you which failures are worth a second look.