---
title: "Find supplier certificates before they expire | Certant"
description: "Certant reads the expiry date on each supplier insurance certificate, licence and attestation, checks it against your register and lists what is missing."
url: "https://certant.ai/use-cases/supplier-document-expiry"
---

For vendor onboarding and compliance teams

# Find supplier certificates before they expire

Certant reads the expiry date on each insurance certificate, licence and attestation, checks it against your supplier register and lists what is missing.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

Each date opens the page of the certificate it was read from.

Wren Scaffolding · Workers compensation certificateExample

Recorded expiry **12 Oct 2026**.

Expired Certificate of currency · page 1

Renewal request drafted. Waiting for approval.

_The date on the certificate, and the request it prompted._

The problem

## Expiry dates sit inside PDFs

Every supplier sends a certificate of currency when they're onboarded. The expiry date is on page one of a PDF in a shared folder, and the register that's meant to track it was last updated when someone had a spare afternoon.

You find out a policy has lapsed when the contractor is already on site.

The documents

## What Certant reads

The register says which documents each supplier owes you, and the documents supply the dates.

| Document | What it supplies |
|---|---|
| Supplier register | Each supplier, its category and the documents that category requires. |
| Insurance certificates | The policy type, insured name and expiry date printed on the certificate. |
| Licences and attestations | The licence class or statement, and any date it runs to. |

The result

## See each date and its page

Supplier documents, checked 3 Nov 2026Example

| Supplier | Document | Recorded expiry | Status | Source |
|---|---|---|---|---|
| Tallow Electrical | Public liability certificate | 30 Nov 2026 | Expires in 27 days | Certificate of currency · page 1 |
| Tallow Electrical | Electrical contractor licence | 14 Aug 2027 | Current | Licence · page 1 |
| Wren Scaffolding | Workers compensation certificate | 12 Oct 2026 | Expired | Certificate of currency · page 1 |
| Marlo Cleaning | Public liability certificate | None on file | Document missing | Required by the register for cleaning suppliers |
| Marlo Cleaning | Modern slavery attestation | Two dates found | Needs review | Attestation · page 2 |

_A missing certificate and an expired one are listed separately. Where a document shows two possible dates, a person picks the right one._

The approval

## Approve the renewal request

Certant drafts a renewal request for each supplier with an expired, expiring or missing document. Your compliance officer reads the draft and approves it before it's sent.

Proposed renewal requestExample

**To**

Wren Scaffolding

**Draft**

"The workers compensation certificate we hold for you expired on 12 October 2026. Please send a current certificate of currency so we can update your supplier record."

**Attached**

the certificate page showing the date

Waiting for approval · Compliance officer

Scope

## What setup involves

We agree which documents each supplier category needs and how far ahead you want to be warned. Then we run the check across your register and a folder of the documents you hold.

| Area | What to expect |
|---|---|
| Dates | Certant reads the date recorded on the document you hold. It doesn't check an insurer's or a regulator's register. |
| Completeness | Missing documents are judged against the requirements you set for each supplier category. |
| Decisions | Renewal requests wait for a person. Certant doesn't suspend suppliers or certify that you comply with a law. |

Related

## Related use cases

### Supplier SLA monitoring

Reported supplier performance beside the contract's service levels.

[See the use case](https://certant.ai/use-cases/supplier-sla-monitoring)

### Lease renewal dates

Renewal, rent-review and notice dates with the clause behind each.

[See the use case](https://certant.ai/use-cases/lease-renewal-dates)

### Overdue asset inspections

Inspections that are overdue or have no report on file.

[See the use case](https://certant.ai/use-cases/overdue-asset-inspections)

[See all use cases](https://certant.ai/use-cases)

## Bring your register and a folder

Send us your supplier register and the certificates you hold. We'll show you which have expired, which are close, and which were never supplied.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

Strata is a paid add-on for the Business plan and above. Certant Cloud, your cloud, or fully air-gapped.