---
title: "Stock threshold alerts from your own reports | Certant"
description: "Certant compares each site's stock export with the minimums and maximums in your approved tables, and reports a missing export separately from low stock."
url: "https://certant.ai/use-cases/stock-threshold-alerts"
---

For inventory controllers

# Find stock below your own minimums

Certant compares each site's stock export with the minimums and maximums in your approved tables, and shows which report every figure came from.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

The limits are read from your documents. Nobody types them into a rules screen.

Dandenong · Nitrile gloves, M (GL-204)Example

Reported **180 boxes**. Approved minimum **250**.

Below minimum Dandenong stock export · 2 Nov 2026 · row 57 Stock policy 2026 · table 4 · page 9

_The count, the limit, and the page each one came from._

The problem

## Old counts look like current stock

The minimum for each item is written in a policy or a planning table. The counts arrive as exports from each site on different days, and somebody compares the two by hand when there's time.

A site that hasn't sent this week's export still shows last week's figure, and last week's figure looks fine.

The documents

## What Certant reads

Each count is matched to its limit by site and item code.

| Document | What it supplies |
|---|---|
| Stock exports | Site, item code, quantity on hand and the date of the report. |
| Approved limits | The minimum and maximum for each item at each site, from your stock policy or planning tables. |
| Delivery records | The date of the latest recorded delivery for each item. |

The result

## Check each row against its limit

Each row shows the reported count beside the approved limit, and both open at their source.

Stock positions, checked 3 Nov 2026Example

| Site | Item | Reported stock | Approved minimum | Last report | Verdict |
|---|---|---|---|---|---|
| Dandenong | Nitrile gloves, M (GL-204) | 180 boxes | 250 | 2 Nov 2026 | Below minimum |
| Dandenong | Sharps containers (SC-11) | 64 | 40 | 2 Nov 2026 | Within limits |
| Shepparton | Nitrile gloves, M (GL-204) | 310 boxes | 200 | 2 Nov 2026 | Within limits |
| Wodonga | Nitrile gloves, M (GL-204) | 420 boxes | 200 | 19 Oct 2026 | Report missing |

### Detail shown for the Dandenong GL-204 row

**Limit source**

Stock policy 2026 · table 4 · page 9

**Count source**

Dandenong stock export · 2 Nov 2026 · row 57

**Latest recorded delivery**

21 Oct 2026

_Wodonga's last export is two weeks old. Its count is marked as missing and isn't compared with the minimum._

The approval

## Notifications wait for approval

When a row falls below its minimum, Certant drafts a notification for the person responsible for that site, with the row, the limit and both sources attached. An inventory controller approves it before it goes.

Proposed notificationExample

**To**

Dandenong site lead

**Draft**

"Dandenong reported 180 boxes of GL-204 on 2 November against an approved minimum of 250. The last recorded delivery was 21 October."

**Attached**

the export row, the policy table

Waiting for approval · Inventory controller

Scope

## What setup involves

Setup starts with the tables you already approve stock against. We map your item codes and site names, agree how often each site reports, and run the check on a recent set of exports.

| Area | What to expect |
|---|---|
| Limits | Read from your approved tables. When the table changes, the check follows it. |
| Missing reports | A site with no export in the agreed period is reported as missing. |
| Quantities | Certant reports the position. It doesn't forecast demand, calculate reorder quantities or move stock between sites. |

Related

## Related use cases

### Supplier delay impact

Which recorded orders and sites depend on a delayed delivery.

[See the use case](https://certant.ai/use-cases/supplier-delay-impact)

### Production report gaps

Plants and periods with no operating report.

[See the use case](https://certant.ai/use-cases/production-report-gaps)

### Supplier SLA monitoring

Reported supplier performance beside the contract's service levels.

[See the use case](https://certant.ai/use-cases/supplier-sla-monitoring)

[See all use cases](https://certant.ai/use-cases)

## Try it on last month's exports

Send us your stock policy and a month of site exports. We'll show you which rows were below their minimum and which sites didn't report.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

Strata is a paid add-on for the Business plan and above. Certant Cloud, your cloud, or fully air-gapped.