---
title: "Pull renewal dates from every lease | Certant"
description: "Certant extracts renewal, rent-review and notice dates across your lease portfolio and shows the clause and page behind each one."
url: "https://certant.ai/use-cases/lease-renewal-dates"
---

For property managers and legal operations

# Pull renewal dates from every lease

Certant extracts renewal, rent-review and notice dates across your lease portfolio and shows the clause and page behind each one.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

Where a lease is unclear about a date, the row says so.

Unit 4, 22 Canal StreetExample

Last day to give notice on the option: **30 Dec 2026**.

57 days away Lease · clause 14.2 · page 23

_The date, and the clause it was worked out from._

The problem

## Each lease states its dates differently

One lease gives six months' notice to exercise an option, another gives nine, and a third counts back from the expiry date. The dates are in the clauses, and the spreadsheet that summarises them was built by someone who has since left.

A notice window that closes unnoticed can cost you the premises or lock you into terms you meant to renegotiate.

The documents

## What Certant reads

Scanned leases are read as well as digital ones.

| Document | What it supplies |
|---|---|
| Leases | Commencement, expiry, option, notice and rent-review clauses. |
| Deeds of variation | Any later change to those dates or periods. |
| Property register | The premises each lease belongs to and who manages it. |

The result

## See each date with its clause

Lease dates, checked 3 Nov 2026Example

| Premises | Lease expiry | Option notice period | Last day to give notice | Next rent review | Source |
|---|---|---|---|---|---|
| Unit 4, 22 Canal Street | 30 Jun 2027 | At least 6 months before expiry | 30 Dec 2026 | 1 Jan 2027, CPI | Lease · clause 14.2 · page 23 |
| Level 2, 180 Hume Road | 31 Mar 2028 | At least 9 months before expiry | 30 Jun 2027 | 1 Apr 2027, market | Lease · clause 3.4 · page 8 |
| Warehouse 7, Dock Lane | 31 Aug 2027 | Two periods found | Needs review | None found | Lease · clause 18.1 · page 31andDeed of variation · clause 2 · page 2 |

### Detail for Warehouse 7

- The lease says three months' notice. The deed of variation says six.
- Sent to legal operations to confirm which applies.

Upcoming dates in your 90-day window and beyondExample

1. 30 Dec 2026 **Unit 4, 22 Canal Street** · last day to give notice inside your 90-day window
2. 1 Jan 2027 **Unit 4, 22 Canal Street** · CPI rent review
3. 1 Apr 2027 **Level 2, 180 Hume Road** · market rent review
4. 30 Jun 2027 **Level 2, 180 Hume Road** · last day to give notice

_Warehouse 7 has no date on the timeline until a person resolves the two notice periods._

The approval

## Reminders go to the right reviewer

When a date comes inside the window you choose, Certant drafts a reminder for the person who manages that property. A date marked as unclear goes to legal operations first.

Proposed reminderExample

**To**

Property manager, Canal Street

**Draft**

"The option on Unit 4, 22 Canal Street must be exercised by notice no later than 30 December 2026 under clause 14.2. The lease expires on 30 June 2027."

**Attached**

lease page 23

Waiting for approval · Legal operations

Scope

## What setup involves

We load your leases and variations, and your team reviews how each date was read before the reminders are switched on. You choose the window, such as 90 or 180 days.

| Area | What to expect |
|---|---|
| Interpretation | Certant reads the dates and shows the clause. Your people confirm how a clause should be read. |
| Advice | It doesn't give legal advice or guarantee that a notice is served in time. |
| Actions | It doesn't renew a lease or value a property. |

Related

## Related use cases

### Supplier document expiry

Certificates and licences that have expired or were never supplied.

[See the use case](https://certant.ai/use-cases/supplier-document-expiry)

### Regulatory return gaps

Sites and periods missing from the returns you hold.

[See the use case](https://certant.ai/use-cases/regulatory-return-gaps)

### Invoice exception review

An invoice line beside its order line and agreed rate.

[See the use case](https://certant.ai/use-cases/invoice-exception-review)

[See all use cases](https://certant.ai/use-cases)

## Bring a handful of leases

Send us five leases and any variations. We'll show you the dates in a table, with the clause and page behind each.

[See it on your documents](https://certant.ai/contact-sales?topic=use-case) [See how Strata works](https://certant.ai/strata)

Strata is a paid add-on for the Business plan and above. Certant Cloud, your cloud, or fully air-gapped.